NCPA Division of Independent Professional Practice

E-List Policies and Procedures for Participation

E-List = Listserv

Welcome Message

The NCPA Division of Independent Professional Practice welcomes you to the E-List.  This forum can be a tremendous resource, giving you access to the collective experience of DIPP members and other North Carolina psychologists.  Whether you post messages to the list or just like to read the messages posted by others, we hope you find this experience informative, enjoyable and stimulating.  In order for the list to provide the greatest benefit to the largest number of people, we ask that a few guidelines be followed.

Purpose

The purpose of the E-List is to promote discussion among members of DIPP on a variety of topics pertinent to professional practice. In keeping with APA Ethical Principles, the discussions should aspire to be beneficial, respect colleagues' rights, dignity, diversity and do no harm. The E-List may be utilized for the following types of discussion:

  1. General advice from other members about psychological topics, areas and issues.
  2. Questions about the business of practice building and maintenance (with the exception of service fees).
  3. Discussion regarding research, publications and issues pertinent to psychological research and practice.
  4. Inquiries for information about where to refer clients or requests for referrals, and accepting referrals from others.
  5. NCPA events including continuing education workshops, networking events, meetings, etc.
  6. Discussion regarding NCPA supported legislative efforts.

All postings shall pertain to psychologists and psychological issues, and shall be limited to the six general topics listed above.

Procedures of Accessing the DIPP E-List  

Getting on the E-List
NCPA staff will add DIPP members to the E-List once they have signed the Policy Receipt Acknowledgement page.

To send a message to the E-List, utilize the following email address from your email account on file with NCPA:  [email protected]

To reply to an E-List message for everyone on the list to see, simply click Reply.  Your response will go to the ENTIRE list.

In order to reply ONLY to the original author of the email (not the entire list), you will have to delete the  [email protected] email address and type the original author’s email address in its place.

Again, when you send a message to [email protected]your email will go to the ENTIRE list.

Please be mindful that you will receive an email EVERY time someone initiates a message or replies.  In order to opt out of email notifications, you will need to log into the NCPA Members’ Only page.

Members Only Page E-List Access

From the NCPA website Home page, https://www.ncpsychology.org/   you may log into your respective profiles.  Member login accessibility is located at the top right side of the home page (the blue box). 

You will need your username and password to log into the Members’ Only page.  Once you log into the Members’ Only page, you will see a nametag, and it will say “Hello my name is [NCPA member].”  Below the nametag, please click on “My Profile.”

Once clicked, you will see five tabs: My Community, My Profile, Connections, My Features, Inbox.

Hover over My Features, and click on E-Lists.

Under E-List Name, you will see DIPP E-List with two green buttons to the rightOne column says Subscribed, and one says Email Delivery.

Email Delivery

If you do not want to receive email notifications EACH time someone authors a message or responds to a message, you may click the green “ON” button for Email Delivery.  It will change to black “OFF”. This will stop the email notifications. (You may still see and post messages through the Members’ Only page by clicking on DIPP E-List.)

If you do NOT want access to the E-List or the ability to send or receive messages through the Members’ Only site, you may click the green “ON” button. It will change to black “OFF” under Subscribed.   Staff members may also remove you from the E-list if you do not want access.

Policies for Access and Use of the DIPP E-List

To be valuable to all members, good professional judgment is necessary for a successful E-List. In order to protect the image, reputation, and interests of the association, NCPA has created policies for the use of the E-List.

NCPA reserves the right to deny access without notice to a member who violates one or more of these policies. Participants are expected to read this document and adhere to the policies contained herein. The reason is to protect the association, our members, and to foster constructive communication. Questions regarding these policies may be directed to the NCPA Executive Director, Martha Turner-Quest @ [email protected]  

Spam, Malware, Viruses, Etc.

There will be no postings of virus or malware warnings/messages or chain letters, even if they purport to support worthy causes. All participants must strive to keep their virus protection programs current. If a virus or hacking of any sort is apparent, the Administrative Officer (Mary Bastone) will immediately suspend the email related to the virus or hacking. The member is responsible for notifying the Administrative Officer (Mary Bastone: [email protected]) once the virus or hacking has cleared.

Requests to Others on the E-List:

  1. Emails requesting others to advocate for legislative issues that are not on NCPA’s agenda are not to be placed on the DIPP E-List, no matter how worthy the cause. If uncertain about the intended posting, email Mary Bastone, [email protected]   
  2. Emails requesting the association, the board, or any committee to officially commit to or reject a project or cause should be sent directly to the Executive Director, Martha Turner-Quest at [email protected].  NCPA does not monitor the DIPP E-List for official requests.

Restrictions:

Failure to follow the restrictions outlined below will lead to an automatic warning sent by Mary Bastone, Administrative Officer, [email protected]

  1. Events posted to the DIPP E-List must be 1) sponsored by NCPA, 2) free to the psychologist community, or 3) approved by the Continuing Education Chair (if related to CE) or Mary Bastone, Administrative Officer to be posted on the E-List. To request approval for event postings, email [email protected]
  2. Providing referrals to yourself, your group practice, or any program from which you may benefit financially on the listserv. You may backchannel this information to anyone who has requested it by deleting the  [email protected]email addressand type the original author’s email address in its place.
  3. The listserv is not to be used for commercial purposes. When used for evaluating E-List messages, the word "Commercial" means communications whose primary purpose is to advance the business or financial interests of any person or entity, or to directly or indirectly promote a financial transaction for the benefit of the author. Examples of prohibited communications include: advertisements for products or services, notices advertising office space for rent, or direct solicitations to purchase products or services.  Examples of messages that may be of financial benefit to E-List members, but are not prohibited because they do not inure to the financial  benefit of the author, include informal job listings or position openings, or discussion of professionally-related products or services where the  E-List  member conveying the information is not in the business of selling the products or services. Announcements that provide useful  professional information to E-List members but may also have some incidental commercial benefit to the sender (e.g. an author who is a E-List  member merely advising the list of publication of a professional book typically would not be "commercial" for purposes of this restriction). Postings of formal advertisements on NCPA mailing lists are prohibited. Informal advertising or brief notices of jobs available or available office space are, however, permitted. (An example of an informal advertisement is: "We have an opening for a licensed psychologist in our office. Please email me directly for details.")
  4. Unauthorized distribution of copyright material is prohibited.
  5. Criticism of the NCPA staff is not allowed. Complaints regarding staff performance should be directed to the Executive Director. Complaints regarding the Executive Director should be sent to the NCPA President.
  6. Release of confidential information is prohibited. This includes excessive identifying information of clients.
  7. Emails may not be shared with people outside of the DIPP membership including, but not limited to, forwarding emails, printing and sharing emails, copying non-DIPP members on responses to emails (To, CC or BCC), allowing people to visually view emails in-person, or any other way that non-DIPP members may be able to read the information posted on the E-List. Exception: Members may only share emails through the methods of forwarding or, if they receive permission from all authors included in the message to be shared. Members need to know they can express themselves freely.
  8. Discussion regarding setting or establishing fees for service (e.g. how much do you charge per hour?) is expressly prohibited, pursuant to federal law.
  9. Use of the E-List to promote candidacy for affiliate or state level leadership roles is prohibited. Likewise, endorsements of candidates for local, state or federal offices or positions are prohibited. (This is regulated by the IRS.)
  10. The E-List may not be used for any illegal purposes, including but not limited to violation of antitrust or unfair competition laws, violation of intellectual property laws, defamation and libel, or violation of criminal laws.
  11. While NCPA/DIPP advocacy and legislative efforts may be discussed, broader political discussions that do not explicitly relate to the Association’s legislative priorities are prohibited.

Guidelines for Integrity and Inclusiveness regarding Use of the E-List:

  1. Differences of opinion are encouraged as long as discussion is aired in a courteous and respectful manner. Please refer to the APA Ethics Code, specifically Standard 3: http://www.apa.org/ethics/code/index.aspx.
    1. NCPA is concerned about how colleagues interact on the E-List. We are concerned about the ethical compliance of our colleagues' professional conduct.
    2. Interactions on the E-List should benefit one another and do no harm.
    3. Interactions on the E-List should respect the dignity and worth of colleagues on the E-List.
    4. Interactions should not harass, demean or harm others. 
    5. DIPP members should be mindful of their tone, type/font and choice of words before posting.
    6. Do not make personal attacks on or threats to fellow members.
    7. Any postings, including jokes or comments intended as humor or satire, which denigrate, show hostility or aversion towards or are otherwise offensive to an individual’s sex, race, color, religion or creed, pregnancy, gender identity or expression, sexual orientation, marital or family status, age, political view or stance, ancestry or national origin, disability or handicap, are all strictly prohibited.
    8. Disruptive discussions and behavior on the E-List are not allowed. This includes, but is not limited to, conversations not related to psychology.

If a member wants to address a concern about behavior on the E-List that contradicts the guidelines for integrity and inclusiveness, they must contact the current DIPP Board President.  Actions following receipt of the concern will be at the discretion of the DIPP President and NCPA President, including but not limited to warnings or advanced suspension. 

Contact information for the DIPP Board President and NCPA President can be found on the NCPA website ncpsychology.org.

Suspension Procedure

Failure to adhere to the policies may result in removal from the E-List. Please note that the time frame for accumulating warnings is two years from the date of the first warning. Warnings more than two years old will be disregarded.

  1. A first warning will be sent through email.
  2. A second warning will be sent through email and will indicate that a third action will result in suspension from the E-List for three months.
  3. After a third action, a suspension email and a mailed letter to the member’s professional email and physical address from the North Carolina Psychological Association will be issued. The member will be suspended from the DIPP E-List for three months.

After a person has been suspended from the DIPP E-List for three months, they will be eligible to re-subscribe. A written request must be made to DIPP Board President be reinstated to the E-List. If reinstated, prior offenses will be disregarded and the suspension procedure will start again.

In egregious cases, the DIPP President and NCPA President (collectively) or the NCPA President (solely) can, without prior warning, immediately suspend a member for actions that are deemed to place NCPA at any considerable risk. It will be determined if the member will remain suspended for a period of time, or be denied reinstatement to the E-List. If the member remains suspended, he/she will be notified of the suspension time. The member may reach out to the DIPP President at the end of the suspension for re-subscription review and approval.  If the member is not reinstated, they will be provided with a formal response explaining the decision to immediately suspend the member without following the disciplinary steps listed above. If the member wants to appeal, the member must submit a written appeal request to the NCPA Executive Committee.

Disclaimers 

NCPA/DIPP does not endorse or assume responsibility for the content of messages by individual members posted to the DIPP E-List. The thoughts, opinions, and positions expressed on the E-List are solely those of the individual authors and are not endorsed by NCPA, DIPP its Boards of Directors or staff. NCPA assumes no liability for any libelous, misleading, inaccurate or otherwise improper information; all responsibility and liability for the content of a message rest with its author.

  1. Remember that once you hit “Send,” your message is memorialized and cannot be retracted. Please be mindful of what you are sending, as it is permanent.
  2. Access to the E-List is a benefit that bears the responsibility of abiding by its policies. NCPA and DIPP retain the right to deny access to a member who violates the policies contained herein at any time.
  3. Members hold harmless and indemnify NCPA, DIPP, its Boards of Directors, staff, and all its other agents and representatives, from and against any claims, complaints, or causes of action for any damages, losses or expenses which arise out of, or are related to, either directly or indirectly: (1) any libelous, misleading, inaccurate or other improper comments a member posts; (2) those that are posted about members by anyone else; and (3) any other use of the DIPP E-List by members.
  4. Members bear responsibility for keeping email addresses current by keeping their online member profiles current (via Member’s Only page) or with the NCPA staff. The NCPA staff is not responsible for tracking this information.

Questions?

Email [email protected] or [email protected]g

CLICK HERE to Electronically Sign the Policy Receipt Acknowledgment